Vendor & Contract
Intelligence Platform
An agentic platform for procurement and program delivery teams
Contract 360 unifies vendor onboarding, contract lifecycle, project delivery, service orders, and financial governance in one platform - helping frontline operations teams manage program deliveries from procurement through to invoice with full audit trail and real-time visibility.
End-to-end vendor lifecycle · Budget governance · AI-powered contract management
Core Modules
Three unified modules that connect the full procurement-to-invoice lifecycle - so every team works from a single source of truth.
Contract Vault
Manage RFPs, proposals, negotiations, and e-signatures end-to-end with full audit trail. From vendor invitation to digital signature, every contract artifact is captured and traceable.
Project Delivery
Track every project from Initiation through UAT, Delivery, and Invoice with real-time lifecycle visibility. A 9-stage tracker keeps delivery, finance, and operations aligned.
Financial Governance
Budget tracking, service orders, invoices, and real-time utilisation dashboards for governance teams. Monitor burn rate, vendor spend, and unutilized budget across the portfolio.
Budget Gate Approval Process
To strengthen governance over new project spend, budget approval follows a structured three-gate process. Each gate must be cleared before the project can move to the next stage - ensuring scope, cost, and authorization are independently validated before an RFP is floated to the market.
Scope of Work & RFP/RFI Preparation
The requesting team defines the scope of work and prepares the RFP/RFI along with a budgetary cost estimate.
Committee Review
A second review committee evaluates the Gate 1 output and either approves it to proceed to Gate 3 or sends it back for revision.
Final Approval
The final approving authority grants approval to float the RFP, releasing the budget and formally launching procurement.
Each gate is captured as a distinct approval checkpoint with an owner and status in the platform's audit trail - giving governance teams full visibility into who approved what, and when.
Project Lifecycle
From intake to closure - every project tracked across nine stages in three phases. A unified lifecycle keeps procurement, delivery, and finance aligned with real-time visibility at every step.
Source & Scope
Intake
Project request captured and scoped
Requirements
Business requirements defined
Sourcing
RFP prepared, vendors invited
Contract & Award
Negotiation
Proposals evaluated, terms negotiated
Award
Contract awarded and digitally signed
Mobilization
Vendor onboarded, kickoff complete
Deliver & Close
Delivery
Milestones tracked, solution built
Acceptance
UAT completed, delivery accepted
Closure
Invoice settled, project closed
Procurement Workflow
- RFP creation and vendor invitation
- Proposal submission and side-by-side comparison
- Multi-stage negotiation and approval
- Contract drafting and document management
- Digital signature with full audit log
Delivery & Finance
- Milestone tracking and progress reporting
- UAT submission and acceptance sign-off
- Delivery acceptance and documentation
- Service order and invoice issuance
- Budget reconciliation and project closure
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